GrowMyPractice CRM

Matched with the right clinician, and booked based on real-time availability

The part of the Search-to-Intake System that answers, books, reminds and keeps track, so the people your ads find don't go cold.

Show me where I'm losing clients See how it works
2.5xAbout 2.5x more booked intakes at Janz Family Therapy after self-booking went live, without raising ad spend.
  1. SearchedSAT 9:02 PM
    “therapist for teenager near me”
  2. Called9:04 PM
    Office closed. The assistant picked up.
  3. Matched9:05 PM
    Dr. Patel sees teens and takes Aetna
  4. Booked9:06 PM
    Tuesday at 4:00, confirmation sent
  5. Showed upTUE 4:00 PM
    Reminded twice. Traced back to the search.
Where people go cold

The client you lost last week is still in the spreadsheet

At a couple hundred inquiries a week, a shared spreadsheet stops keeping up. Someone reaching out is in a moment of readiness, and that window doesn't stay open long.

One system, from the first call to the first session

Find

Your ads reach people ready to book

$50 to $27Cost per inquiry at Janz Family Therapy once people could book themselves through the GrowMyPractice CRM.
Answer

Someone picks up, every time

3Appointments the voice assistant booked on its own in its first 72 hours at Janz Family Therapy.
Book

The right clients get booked

2.5xAbout 2.5x more booked intakes at Janz Family Therapy after self-booking went live, without raising ad spend.
Show up

Clients show up for the first session

Track

Every inquiry in one place, traced to the search that found them

Janz Family Therapy results. Results are specific to this provider and aren't a guarantee of future results.

HIPAA-compliant tools Backed by a BAA No client info sent to ad platforms
The same week, in the CRM

The same 236 people, and where each one landed

Nobody's waiting on a callback, and you can see which search brought each person in.

What they searchedHow they reached outWhat happened
“therapist for teenager near me”Google ad, phone callShowed up
“anxiety therapist that takes aetna”Google ad, web formBooked
Found the practice on Psychology TodayDirectory inquiryBooked
“evening therapist near me”Google ad, textBooked
“couples counseling near me”Google ad, phone callReferred to a better fit
See the real results →

Questions practices ask

Do we have to switch EHRs?−
No. Your EHR stays the record for clients, notes and billing. The CRM handles everything up to the first session, and open times come straight from your clinicians' calendars.
What happens to our intake spreadsheet?+
We can bring the people already in it into the CRM during setup, so nobody gets dropped on the way over. After that, the spreadsheet can retire.
Who sets it up and keeps it running?+
We do. We build it around your clinicians, services and insurance, train the assistants on your practice and adjust it as your team changes.
Is it HIPAA compliant?+
The CRM, scheduling and messaging run on a HIPAA-compliant platform under a signed BAA, and no client information is sent to Google or any ad platform.
Can we get the CRM without the ads?+
Yes. Some practices start with the CRM on its own and add ads later. The two work best together: the ads bring in people ready to book, and the CRM makes sure each one is answered, booked and reminded.
Start with a short call

See where people go cold in your intake

Book a short call. We'll show you where it leaks, the plan to fix it and the full pricing.

Show me where I'm losing clients
How it worksCRMWho we helpResultsGuarantee
Show me where I'm losing clients